Budget/Accounting Analyst - REMOTE AVAILABLE (vumc)

Job Description

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Department of Biostatistics

Job Summary:

In your pivotal role as Budget/Accounting Analyst, you assist in coordinating, monitoring, analyzing, and assisting in the preparation of the departmental budget; you will conduct complex financial and budget analysis to assess and enhance financial and related operational methods and activities, and you will prepare financial & cost accounting reports. You should be flexible to perform other clerical duties as assigned.

REQUIRED:
Bachelor's Degree
3 years of relevant work experience
Proficiency with Microsoft Office, particularly Excel
Experience with WorkDay is a PLUS

NOTE: This role will provide the opportunity to work from home, but you should be available to work Monday - Friday, 8:00 AM - 5:00 PM CST.

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At VUMC Department of Biostatistics, we are dedicated to developing cutting-edge statistical methods and tools, providing collaborative support and educational resources for biomedical researchers, and training new biostatisticians to join us in addressing the questions and issues raised by the explosive growth in information technology.  For more information, please visit,  https://www.vumc.org/biostatistics/vanderbilt-department-biostatistics. 

KEY RESPONSIBILITIES
• Analyze and prepare budgetary data for department budget, including rate projections and personnel salary/wage data.
• maintaining confidentiality of data
• using applicable Financial Management budget guidelines
• Research, analyze, prepare, and reconcile data for department budget; identify and research variances; create unique and often complex reports; make projections and recommendations; develop cost comparisons with previous budgets.
• using applicable Financial Management budget guidelines
• using generally accepted accounting principles
• Design, develop, and implement financial/budget reporting systems, including financial forecasting; prepare regular and special accounting and financial reports for department needs.
• using a broad knowledge of Vanderbilt systems, accounting practices and organizational business units
• using creative problem solving skills
• Perform internal budget auditing function for department; recommend procedural changes; review data periodically to analyze trends affecting budget/accounting needs.
• using generally accepted accounting principles
• by maintaining regular communication with intra-departmental administrative teams to promote consistency in accounting practices
• Advise supervisor regarding budgetary matters; resolve routine budget issues concerning personnel, utilization of facilities, equipment, and funds; supervise clerical staff as required.
• using excellent communication skills
• using creative problem solving skills
• Create and maintain systems for inventory control of equipment; monitor the purchase of material, services, equipment, and utilization of facilities and personnel.
• completed accurately and timely
• using Vanderbilt equipment inventory guidelines
• Review the preparation of contracts; write and update internal procedures and controls for outside vendor contracts; supervise support staff in this function.
• using excellent written communication skills
• using a broad understanding of Vanderbilt's overall contracting procedures
• Serve as liaison with other departments to provide budget and cost accounting information.
• using excellent oral communications skills
• promoting consistency in accounting standards and reporting

TECHNICAL CAPABILITIES

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

3 years

Education:

Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled