Job Description

Scheduled Hours

40

Position Summary

The Business Process Analyst plays a pivotal role in improving processes across the sponsored projects lifecycle. This position focuses on analyzing workflows, creating process maps, developing Standard Operating Procedures (SOPs), and utilizing data analytics to enhance efficiency and compliance. The ideal candidate brings professional experience in process analysis or project management, is detail-oriented, and thrives on driving organizational improvement.

Job Description

Process Analysis and Review

• Conduct in-depth reviews of existing processes within the sponsored project lifecycle.
• Identify inefficiencies, bottlenecks, and opportunities for improvement in workflows and administrative procedures.
• Collaborate with stakeholders to gather input and insights on current practices.

Process Mapping and Documentation

• Develop detailed process maps to visualize workflows, interdependencies, and decision points.
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• Write, update, and maintain Standard Operating Procedures (SOPs) for grant-related activities, ensuring clarity and compliance with sponsor and institutional guidelines.
• Ensure all documentation is user-friendly and accessible for stakeholders.

Project Management for Process Improvement

• Lead the planning, execution, and monitoring of process improvement projects related to grant administration.
• Track project timelines, deliverables, and milestones to ensure successful implementation.
• Regularly update stakeholders on project progress and gather feedback to refine solutions.

Collaboration and Communication

• Partner with cross-functional teams, including compliance officers, grant administrators, and department personnel, to ensure processes align with institutional goals.
• Present findings and recommendations to leadership and stakeholders in a clear and actionable format.

Training and Change Management

• Develop training materials and resources to support the adoption of new processes and procedures.
• Provide guidance and support to teams during transitions to updated workflows.

Data Analytics

• Collect, analyze, and interpret data related to grant administration processes and performance metrics.
• Develop dashboards and reports to monitor key performance indicators (KPIs), trends, and areas for improvement.
• Use data-driven insights to identify inefficiencies, assess the impact of process changes, and support decision-making.
• Present analytical findings in a clear and actionable manner to stakeholders and leadership.
• Maintain data integrity and ensure compliance with institutional and sponsor guidelines.

Special Projects

• Lead or participate in special projects or initiatives as assigned by leadership, contributing to broader organizational goals.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or a table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (2 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Business Administration, Large Group Presentations, Multitasking, Oral Communications, Organizing Functions, Prioritization, Process Improvements, Process Management, Process Mapping, Process Optimization, Public Administration, Work Collaboratively, Written Communication

Grade

G12

Salary Range

$58,400.00 - $99,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.