HIM Clerk, Part Time Bascom Palmer Eye Institute, Palm Beach Gardens (umiami)

Job Description

Current Employees:

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The University of Miami, Bascom Palmer Eye Institute, Department of Ophthalmology has an exciting opportunity for a part-time HIM Clerk to work on the UHealth Palm Beach Gardens. The HIM Clerk handles receiving, documenting and processing requests from patients, other doctor’s offices, insurance companies and legal firms. Receives, scans and indexes external documents into the patient record. Also, responsible for the professional and efficient managing of visitors, consumers, telephone calls and messages, as well as a variety of administrative and clerical duties.

CORE JOB FUNCTIONS                                                                                                          

• Prepares medical records charts and other relevant documentation

• Reviews medical records for completeness and files documents appropriately.

• Pulls medical records as requested by staff or physicians.

• Uses tracking system and databases to accurately document placement of medical records.

• Copies, faxes, emails, and mails medical records while ensuring patient confidentiality.

• Answers telephones and responds to questions and concerns, and directs calls or takes messages.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONSJOB IS FROM: partimejobs.netVIEW                                                                                                         

Education:

High School diploma or equivalent

Experience:

Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:

• General knowledge of office procedures and operations

• Skill in data entry with minimal errors

• Ability to accurately prepare and maintain records, files, reports and correspondence

Additional Department Specifics:

• Ensures completion of telephone and printed requests for medical records.

• Maintains chart organization per established procedure.

• Maintain orderliness of medical records within assigned sections.

• Accesses computer system to obtain medical record number/chart location.

• Interfaces with medical and administrative personnel on medical record charts.

• Responsible for the documentation of the temporary transfer of medical records between facilities.

• Reviews clinical records for completeness including authorization, signatures, missing data and other patient information prior to scanning.

• Sorts loose health record documents received.

• Scans and indexes information into a computer or storage device on a timely basis and within established guidelines.

• Cleans equipment and performs basic maintenance on equipment.

• Uses Medical Records Tracking system and or databases to accurately document location of charts and or films.

• Takes charts/films to clinic areas as needed. Answer and respond to medical records inquiries in person, via fax, telephone and general medical records e-mail.

• Answers multiple telephones for the department: responds to questions, directs calls and takes messages. Greets staff and visitors. Distribution of incoming faxes and mail.

• Performs record retrieval duties timely and efficiently for accounts pending on the Arrivals and Clinic List.  Follows the established search procedure during this process.

• Utilizes chart tracking system to find records and to route records appropriately.  Accurately abstracts clinic visits in the hospital abstracting system.

• All other duties administrative and clerical duties assigned.

Knowledge, Skills, and Abilities:

• Has broad and deep knowledge of own area as well as related areas

• Demonstrates sustained high level of proficiency in all aspects of job

• Knowledge, understanding and proper usage of medical terminology either through on-the-job training, formal or correspondence course.

• Knowledge of hospital policies and procedures, JCAHO standards, State and Federal Regulations.

• Good communication skills and willingness to be a team member.

• High School diploma.

• Three (3) years related experience.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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