Remote Sr. Grants Administrator Psychiatry (massgeneralbrigham)

Job Description

Site: Brigham and Women's Physicians Organization, Inc.

 

At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission—from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community.  We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare — people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds – to apply.

 

 

Job Summary

The Sr. Grants Administrator is responsible for the pre and post award management of a portfolio of grants and contracts within the Department of Psychiatry This involves interaction with and coordination of all interrelated areas, including sponsor, institutional and departmental policies and procedures.

The candidate will report directly to the Research Administrator for the Brigham Department of Psychiatry and will work closely with the Investigators and their staff.  The candidate is required to maintain a collaborative working relationship with the investigators, research fellows, and all other related research personnel within the group and to maintain a constant and open communication with the Research Administrator.

 

Education
Bachelor's Degree Related Field of Study required, Masters preferred

Can this role accept experience in lieu of a degree?
No

Experience
research administration experience 3-5 years required

Knowledge, Skills and Abilities

• Strong analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures.

• Excellent interpersonal and management skills, with the ability to interact professionally with staff at all levels.

• Excellent verbal and good written skills are essential, as well as tact, discretion, and an ability to interact with persons having diverse backgrounds such as M.D.’s, Ph.D.’s, and research administrators.

• Demonstrated proficiency in Microsoft Office, Word, Excel, Access and Internet applications.

• Demonstrated ability to be organized and flexible in an environment, which requires continuous monitoring of priorities.

• Highly goal oriented, self-motivated, and able to work independently as well as in coordination with various teams.

• Willingness to take on new challenges and openness to change.

• Excellent verbal and written communication, interpersonal and problem solving skills.

• Ability to work with large financial data sets with accuracy.

• Good working knowledge of research agency, sponsor and organization funding guidelines and policies.

• Ability to work independently.

• Ability to make good judgements and resolve problems.

 

Primary responsibilities include working with Principal Investigators to: 

Prepare budgets for grant proposals and review proposals for compliance prior to submission.  This includes working with Investigators and their support staff to coordinate all aspects of grants submission including finalizing budgets and budget justification; ensures proposal compliance with Hospital and grantor policies and procedures, as well as those of subcontracting institutions. Collaborating with Investigators and their support staff to coordinate JIT and Progress Report submissions including assisting with Other Support page compliance to NIH requirements. Sending reminders to PIs and staff of upcoming Progress Reports coming due. Providing UOB and effort information for these reports.

Ensure fiscal compliance on sponsored projects. This includes salary and effort allocation, effort management, being familiar with approving expenditures, monitoring compliance with budgets, and investigating potential problem areas and proposing solutions.  Makes recommendations for cost savings and rebudgeting, based on thorough understanding of study requirements and funding agency’s regulations. Verifying that funds are available for all equipment, personnel and major purchases.  Assure compliance with federal purchase and contract requirements.  Independently resolve financial and grant issues, escalating complex or problematic situations including unsustainable spending behavior to Research Administrator.

Maintain timely coordination and communication with involved parties regarding grants management issues.  Serve as liaison between internal and external groups to manage programs and funds.  Serve as primary resource for Principal Investigators with respect to updates/changes in regulations and policies of grantor agencies. 

 

Remote

 

123 Main Street

 

40

 

Regular

 

Day (United States of America)

 

Brigham and Women's Physicians Organization, Inc. is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

 

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.