Office Specialist 2 (Fish Screens Office Specialist) PART TIME (oregon)

Job Description

Initial Posting Date:

04/14/2025

Application Deadline:

04/28/2025

Agency:

Department of Fish and Wildlife

Salary Range:

$3,429 - $4,622

Position Type:

Employee

Position Title:

Office Specialist 2 (Fish Screens Office Specialist) PART TIME

Job Description:

Help the Oregon Department of Fish and Wildlife fulfill its mission: To protect and enhance Oregon's fish and wildlife and their habitats for use and enjoyment by present and future generations.

Are you looking for a part time job? Do you excel at being organized, entering data, and tracking information? Then this job may be for you!

This permanent, part-time position is with the Oregon Department of Fish and Wildlife (ODFW) located at the Fish Screens Shop in Central Point. This position will be working 20 hours per week (Monday through Thursday). The pay is $19.78 - $26.66 per hour.

What you will do:

• Provide administrative support services for fish screening staff as well as provide effective office management to ensure the workload is completed in a timely and accurate manner. Receive and inspect deliveries. Generate project invoices. Record all expenditures and keep an up to date accounting of budgets. Assign, process and review purchase documents and maintain an accurate file of all purchasing transactions. Prepare and submit monthly reports. Order office supplies, unpack and stock items received.

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• Use computer software programs such as spreadsheets, databases and basic programs to accomplish reporting requirements, generate project expenditures and invoices and tracking material inventories. Compose routine correspondence. Maintain accounting of project expenses to assist project leaders and Shop Manager. Maintain and update Fish Screen databases. Maintain a filing system, file correspondence and retrieve information for staff. Receive, open and route incoming mail. Sort, route and stamp all outgoing mail.

• Greet and provide assistance to the public by responding to inquiries by mail, phone and in person regarding hatchery operations, fishing and hunting regulations, agency programs and services.

For a full review of the position details, duties, and working conditions, please review the position description located here.

What we are looking for:

Minimum Qualifications:

• Two years of general clerical experience, one year of which included typing, word processing, or other experience generating document; OR

• An Associate's degree in Office Occupations or Office Technology; OR

• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology; and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Requested Skills:

• Using Microsoft Word and Excel

• Reviewing customer documents for authenticity and accuracy

• Sorting and shipping mail

• Providing customer service

• Providing general office support

• Tracking and updating budgets

• Data entry for PO’s, Visa’s, mileage, expense claims, etc.

Benefits of Joining Our Team

The Department of Fish and Wildlife (ODFW) is dedicated to cultivating a diverse and inclusive workforce as we strive to represent and better serve our neighboring communities. Our most important asset is our employees, and each person brings unique, different, and important contributions to the workplace and community we serve. With Oregon’s changing demographics, a workforce that reflects this change will make us stronger and create an opportunity for better decision making.

Additional benefits include:

• Work/life balance, 11 paid holidays a year, and a competitive benefits package.

• Advancement and learning opportunities that will help grow your career with the State of Oregon.

• Live, work, and play in Central Point, Oregon.

Application Details and Instructions 

• First time applying to the State of Oregon? Consider utilizing a WorkSource Oregon Resource event!

• This recruitment will be used to establish a list of qualified people to fill the current vacancy and may be used to fill other vacancies as they occur.

• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%.

• Reasonable accommodations for interviews will be provided upon request to individuals with disabilities.

• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.

• If you are experiencing difficulty applying for this position or have questions, please contact the ODFW Human Resources office at 503-947-6051.

Additional Details:

• The employee in this position will be represented by the Service Employees International Union (SEIU) and will be subject to all terms and conditions of the collective bargaining agreement. Pay and benefits on all job listings may change without notice.

• Finalists are subject to both a criminal history and motor vehicles check. Driving is required for this position. Adverse background and/or driving information may disqualify you from further consideration.

• Within three days of hire, applicants will be required to complete the U.S. Department Homeland Security's I-9 form confirming authorization to work in the United States. ODFW participates in E-Verify. ODFW is not able to support VISA sponsorships.

• Eligible veterans who meet the qualifications will be given veterans' preference. For more information, please visit Veterans Resources.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job

Oregon Job Opportunities Webpage | Classification and Compensation | Pay Equity

The Oregon Department of Fish and Wildlife is an Equal Opportunity/Affirmative Action Employer