Job Description

Scheduled Hours

40

Position Summary

Coordinates Clinical trials budget and billings programs. Reviews clinical trial protocols to determine the cost of executing the protocol. Using established parameters negotiates budgets with vendors. Coordinates with numerous departments to establish study specific support plans and to determine the cost. Serves as the single point of contact to facilitate data sharing between the University and Hospital billing matrix, a process for determining standard of care vs research funded patient billing. Sets up billing plans for each study and guides the billing/budget assistant in their work.

Job Description

• Performs review of new protocols, amendments and Investigator initiated concept studies to identify study requirements.
• Organizes into a schema and identifies procedures required by the study.
• Identifies and differentiates between Standard of Care (SOC) vs Research (R) procedures for PI approval.
• Distributes pertinent information to PI, pharmacy, nursing, lab, imaging and other departments as required to ensure schema accurately depicts the requirements of each contributor.
• Establishes costs of each procedure and prepares a budget.
• Negotiates fees for new procedures as needed.
• Monitors fee schedule and recommends modifications as needed.
• Coordinates with research regulatory staff to ensure each study’s consent form clearly identifies what procedures will be paid by the study and which procedures will be billed by insurance (SOC vs R).
• Reviews sponsor’s budgetary proposal and initiates contract negotiations.
• Identifies discrepancies and prepares sponsor for WU proposals exceeding sponsor’s offer.
• Confirms SOC vs R procedures.
• Maintains regular contact with sponsor and facilitates inclusion of the budget into the formal Clinical trials agreement through regular contact with contracting staff in the Center for Clinical Studies.
• Conducts a line-by-line review of all final Clinical trial agreements to ensure final contracts accurately reflect the agreements.
• Prepares an individual study plan to assist the study coordinators in completing study procedures and to ensure that supporting departments’ charges for study services are appropriately captured and billed to the study.
• Based on the Clinical trial agreement and budget, establishing a billing plan for each project, determines billing milestones and initiates the billing process.
• Monitors the work of the billing assistant ensuring that billing and collection activities ae in accordance with established plan, track accounts receivables and aging.
• Oversees the department’s participation in university/hospital research billing compliance program.
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• Reports each study’s standard of care/ research procedure determination.
• Reports enrollments and completion of clinical trial participation.
• Serves as POC to trouble shoot compliance problems and questions.
• Cross-covers for Senior Accounting Assistant and Billing Coordinator during vacations.
• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications:

No specific certification is required for this position.

Work Experience:

Finance Or Business Management Areas (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Required Qualifications:

• Equivalent of BS in business/accounting related field
• 5 years of experience in finance or business management areas.

Preferred Qualifications

Education:

Bachelor's degree - Business

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Computer Applications, Databasing, Spreadsheets

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.