Associate Program Manager Remote/Hybrid – Nashville TN (vumc)

Job Description

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

Office of Diversity and Inclusion, Evaluation

Job Summary:

The Office of Diversity and Inclusion is seeking an Associate Program Manager who is excited to join a team working toward achieving equity and inclusion at VUMC. This staff member will support monitoring and evaluating activities for institutional initiatives and assist with reporting on equity related projects affecting the workforce, clinical operations, patient care, and medical education at VUMC and VUSM.

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. VUMC recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leadership is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Vanderbilt University Medical Center (VUMC) and Vanderbilt University School of Medicine (VUSM) have dedicated teams and resources focused on two distinct areas: Health Equity and Inclusive Excellence. Health equity - optimal health across all populations - is the focus of the Office of Health Equity. Inclusive excellence – nurturing a diverse workforce and cultivating an environment in which everyone thrives and feels they belong - is the focus of the VUMC’s Office of Diversity and Inclusion.
NOTE: This position will primarily be remote, but occasional travel for in-person meetings will be required so the ideal candidate will reside near the Nashville area.

KEY CANDIDATE QUALITIES
• Self-starter; manages time independently
• Critical thinker and problem solver
• Collaborative, flexible and team-oriented
• Able to incorporate and synthesize feedback from others into independent work.
• Enjoys variety and working on different kinds of projects
• Work seamlessly with a small and large teams
• Attentive to detail
• Flexible in assuming responsibilities to accommodate shifts in team dynamics
• Demonstrates cultural humility
• Interested in centering priorities and needs of marginalized and socially disadvantaged groups.

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KEY RESPONSIBILITIES

• Assist with assessing performance of equity related institution-wide initiatives and policies.

• Utilize evaluation frameworks to support the development of evaluation plans (e.g. logic models, theory of change, evaluation cycle, etc.).

• Provide support on designing and implementing data collection tools (e.g. surveys, interviews, focus groups, etc.).

• Complete data abstraction tasks and data management tasks.

• Support qualitative and quantitative data analysis, and data synthesis, under the guidance of the Director of Evaluation.

• Draft and complete reports and other dissemination materials (i.e. briefs, PowerPoint presentations) for Director of Evaluation and partners.

• Complete literature reviews that support evaluation projects.

• Assist with developing reports and managing annual and quarterly reporting processes for VUMC’s Racial Equity Plan.

• Support the development of standard operating procedures.

• Act as a reporting liaison between VUMC project partners, Office of Health Equity and Office of Diversity and Inclusion.

• Schedule and coordinate group meetings, committees, and workgroups.

• Aid the creation and implementation of dashboards to report key performance metrics.

•Participate in meetings and contribute to discussions regarding project activities.

• Complete administrative tasks on behalf of the Director of Evaluation, as needed.

• Provides support for the creation, coordination and execution of the program.
• Assists in budgetary management for the program(s).
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES
• Quality Management (Novice): Developing a systematic process of checking to see whether a process or service is meeting specific requirements.
• Networking (Novice): Build relationships through industry contacts, professional organizations and individuals.
• Peer Leadership (Novice): The ability to show leadership and influence people of equal rank in an effort to accomplish team goals.
• Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

• Data Collection and Analysis (Novice): Demonstrates the ability to collect, organize, and analyze data. Must have interest in learning and mastering data analysis tools and software (e.g. Tableau, R, SAS, Microsoft Office: Excel, PowerPoint, Word, etc.) and be capable of summarizing and reporting data findings using data visualization.

• Program Evaluation (Novice): Collects, analyzes, and uses information to evaluate projects, policies and programs, focused on their feasibility, quality, outcomes and impact
• Process Improvement (Novice): Identifies, analyzes and improves upon existing business processes for optimization and to meet standards of quality.
• Program Management (Novice): Planning, organizing, and managing resources to bring about the successful completion of specific program goals and objectives.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Delivers job responsibilities that impact own job area/team with some guidance. Problem Solving/ Complexity of work: Uses existing procedures, research and analysis to solve standard job related problems that may require some judgement. Breadth of Knowledge: Requires subject matter knowledge within a professional area to meet job requirements. Team Interaction: Individually contributes to project/ work teams.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues priorities, working styles and develops relationships across areas. - Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. - Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns to supervisors in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.- Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond. - Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively :- Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation: - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.- Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

Less than 1 year

Education:

Bachelor's

Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled