Secretary - Admissions and Recruitment Office (Part Time) (gvsu)

Job Description

A primary customer service contact for the Admissions and Recruitment Office, delivering an array of secretarial duties such as greeting visitors, answering the telephone, and scheduling appointments. This is a part-time position. The position will work 8a-5p Monday, Friday, and every other Wednesday.

During the academic year, occasional Saturday coverage will be necessary with advance notice. Alternate work schedules will be considered.

Essential Functions:

• Perform secretarial duties such as receiving visitors, answering the telephone, scheduling appointments, and taking messages

• Manage on line campus visit registration system

• Receive, open, route mail and may compose responses to standard inquires

• Maintain filing and/or database and record keeping systems on paper and/or computer

• Prepare reports which may require compiling and computing statistical data

• Disseminate information which may require explanation and interpretation of the university/departments/divisions policies and procedures including limited student advising

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• Act as a liaison between department supervisor and department staff and/or campus community

• May assist with departmental admissions process

• Maintain records by performing duties such as monitoring, tracking expenditures, and preparing statements for distribution regarding the status of records, lists, or accounts

• Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures; answer routine inquiries; and schedule appointments and meetings, facilities, and events

• Establish and maintain filing and recordkeeping systems

• Inventory and order materials, publications, supplies and/or merchandise

• Other related duties as assigned

Non-Essential Functions:

• Ability to maintain positive interpersonal relationships with diverse populations

• Take, transcribe, and distribute departmental meeting minutes

• Ability to work both independently and collaboratively

• Ability to prioritize multiple demands in a fast-paced work environment while delivering exemplary customer service

• Ability to communicate clearly and tactfully

• Assist in the supervision of student workers

Required Qualifications:

• High school graduate

• Minimum of two years of relevant work experience

• Experience with various computer software applications such as Microsoft Office and/or equivalent

• Ability to operate office equipment

• Data entry experience

• Typing and spelling competency

• Possess strong verbal and written communication skills

• Ability to provide quality customer service

• Ability to work under pressure and meet deadlines

• Ability to maintain satisfactory work performance and attendance records

• Ability to successfully maintain positive intercultural and interpersonal relationships

Supervision Received:

Receives supervision and work assignments from a designated supervisor, although other staff members in the unit may provide work direction.

Supervision Exercised:

May be responsible for the coordination of work assignments for student employees.

Salary: C-2 Level. Minimum starting salary of $18.36 per hour

Campus: Allendale

Job Type: Part-time. 8a-5p Monday, Friday, and every other Wednesday. During the academic year, occasional Saturday coverage will be necessary with advance notice. Alternate work schedules will be considered.

How to Apply: Apply online at jobs.gvsu.edu and select “Apply now”. Please include a cover letter and resume. The online application will allow you to attach these documents electronically. On the application, you will be required to provide names, phone numbers, and e-mail addresses for three professional references.

For questions about the position, please reach out to Search Chair, Angelina Quezada-Reynolds reynrosa@gvsu.edu.

If you need technical assistance, please email Human Resources at HRO@gvsu.edu.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

Application Deadline: March 2, 2025 at 11:59pm

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Must have the physical stamina to work long hours and/or more than 5 days per week.  The requirements listed are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).

Grand Valley State University is an Affirmative Action/Equal Opportunity Employer, which includes providing equal opportunity for racial and ethnic minorities, women, protected veterans and individuals with disabilities. University policy extends protections to additional identities.